ALUMNI ASSOCIATION GRANT PROGRAM
The Alumni Association Grant Program is a benefit for all of Alumni Clubs and Affinity Groups, providing monetary support to subsidize volunteer-led programming focused on extending the reach of alumni clubs/groups through creative and compelling events, resulting in meaningful, strategic engagement and impact.
We define “creative and compelling” as programming that strives to reach multiple segments of the alumni population. Some examples include programming tailored to young alumni, families, diverse audiences, or regional traditions. Additionally, initiatives that seek to advantageously meet a club/group need or make significant community impact are encouraged.
In order to qualify for monetary support, your Alumni Club or Affinity Group must meet the following requirements.
Grants are only available to University of Chicago alumni who have conferred with local volunteers or regional leaders and/or staff liaison. See a list of club/group presidents and regional contacts here.
The proposed initiative must align with the stated purpose of the grant program as described above.
Funds awarded typically range from $500 - $2,500.
Funds are intended to cover program expenses as specified in your proposal. Unused funds cannot be used for another program or expenses unrelated to the approved proposal.
The grant program will be run year round but funds awarded for events in current fiscal year must be used before Friday, June 1, 2020. There will be a short freeze in spending funds from June 2, 2020-June 30, 2020 as internal books are reconciled.
Applications must be submitted online and include a complete budget detailing all associated costs, venue details and projected attendance.
Applications are reviewed by the Alumni Association grant committee and funds awarded at the committee's discretion.
This program is intended to serve as a resource for innovation and exclusivity for club/group worldwide and grant applicants are considered stewards of the University's budget. The following proposals will not be considered:
Proposals for programs already been advertised or promoted.
Proposals for past programs.
Proposals with unclear budgets or programs are not feasible due to resource constraints.
Proposals with outside of the grant purpose or for other areas such as graduate specific alumni clubs (ie Booth School, Law School).
Proposals submitted prior to notifying volunteer regional leaders and/or the staff liaison of your program idea and intent to request funding.
To be considered, applications must be submitted at least 8 weeks before the event/program date. Prospective recipients should complete the Alumni Association Grant Program online application form by the last day of the month.
Upcoming Application Submission Dates
September 30, 2019
October 31, 2019
November 30, 2019
December 31, 2019
January 31, 2020
February 28, 2020
March 31, 2020
April 30, 2020
May 31, 2020
June 30, 2020
July 31, 2020
HOW TO APPLY
Prepare the Application
The grant application are taken online through qualtrics plateform. The application has 21 questions which includes asks for a complete budget detailing all associated costs, venue details and projected attendance. Download the application questions to prepare the submission.
Applications must be submitted online CLICK HERE TO START YOUR APPLICATION.
After the Application
Proposal are reviewed by Alumni Association Grant Committee at the beginning of each month. Applicants will receive a response regarding their application within one week after being reviewed. Notification will be directed to the contact person(s) listed on the application. Decisions will be made by the Grant Committee, and are final. The funds awarded for event produced in current fiscal year are required to be spent before Monday, June 1, 2020.
After the Event
Grant recipients are required to provide an attendance list to the Alumni Association Grant Committee. The attendance list must be received within two weeks or future grant funding will not be awarded. The Alumni Association will be sending out emails to all attendees to survey their feedback on the event.
How long does the grant program run?
Historically, the grant program ran each fiscal year from August/September until May. Starting September 2019 the grant program will run year long with a freeze in spending June 2-June 30.
Does that mean my club/group can't produce an event between June 2-June 30?
No, events can take place during this time frame but payments can't be made during this time as internal books are reconciled in preparartion for the new fiscal year.
What is a fiscal year?
Fiscal year for the university is July 1 - June 30.
Who sits on the Alumni Association grant comittee?
A panel of Alumni Association Alumni Engagement and Annual Giving staff.
What does the application ask for?
Download a full list of questions that are required to be answered on the grant application here.
Questions? Please contact Alumni Association at 773.702.2150 or at firstname.lastname@example.org subject line: Grant Program.